ATS Troubleshooting

Resume Rejected, No Callback? Here Are the Real Reasons

Quick Answer

No callbacks usually result from a combination of ATS rejection (75% of resumes are filtered), weak keyword match, generic non-tailored resumes, and applying to too many mismatched roles. Fix this by optimizing ATS formatting, tailoring per job, and targeting roles where you match 70%+ of requirements.

By ResumeGyani Career Experts
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Applying to 50+ jobs and hearing nothing back is one of the most frustrating experiences in job searching. In India's competitive market, understanding why this happens is the first step to fixing it. The reasons fall into three categories: ATS filtering, resume content issues, and application strategy problems.

ATS Filtering (most common): If you're applying through online portals, 75% of resumes never reach a human. Your resume may have formatting that ATS can't parse (tables, graphics, text boxes), missing keywords, or a file format the system can't read. Fix: Use an ATS-friendly template, match JD keywords, and test with an ATS score checker before every application.

Resume Content Issues: Even if your resume passes ATS, it may not impress the human reviewer. Common problems include: generic one-size-fits-all resume not tailored to the role, task descriptions instead of achievement bullets, no quantified metrics, an unprofessional email address, and missing LinkedIn profile. Fix: Tailor for each job, use the PAR (Problem-Action-Result) formula for bullets, quantify everything, and create a professional online presence.

Application Strategy Problems: Spraying 100 generic applications is less effective than sending 20 targeted ones. Other strategy issues: applying for roles where you match less than 60% of requirements, not leveraging referrals (referred candidates in India are 5x more likely to be hired), applying only through portals instead of direct outreach, and not following up appropriately. Fix: Focus on quality over quantity, network actively on LinkedIn, seek referrals, and follow up 5-7 days after applying.

Key Points to Remember

  • 75% of resumes are filtered by ATS before human review
  • Generic resumes get lower response rates than tailored ones
  • Task descriptions are weaker than achievement-focused bullets
  • Missing referrals — referred candidates are 5x more likely to be hired
  • Applying to mismatched roles wastes effort
  • Not following up is a missed opportunity
  • 20 targeted applications beat 100 generic ones
  • Professional online presence (LinkedIn) matters more than ever

Pro Tips

Track your applications in a spreadsheet: company, role, date, resume version used, follow-up date — this reveals patterns

If you're getting 0% callbacks on 50+ applications, the issue is almost certainly ATS formatting — fix this first

If you're getting ATS callbacks but no interview conversions, the content quality is the issue

Ask a friend in recruiting to review your resume — their 5-minute feedback can save months of frustration

Frequently Asked Questions

How many applications should I send before expecting a callback?
With a well-optimized, tailored resume, you should expect at least 1-2 callbacks per 10 targeted applications. If you're sending 30+ with zero responses, something needs fixing.
Should I apply to the same company twice?
Wait at least 3-6 months and apply for a different role or with a significantly improved resume. Some ATS systems flag duplicate applications within a short timeframe.
Is it worth following up on applications?
Yes. A polite follow-up email 5-7 days after applying can increase your visibility. Keep it brief and professional.

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